REQUEST FOR PROPOSALS FOR DOOR ACCESS CONTROL SYSTEM

COVER PAGE

The City of Sandy is soliciting proposals from qualified firms to assist in the design and implementation of a unified and centralized door access control system as outlined in this RFP. Door access control for city facilities will help handle the authorization and access for employees as they perform their job duties. Door access control also helps automate the locking and monitoring of city owned facilities.

Sealed RFP submissions must be received by Gregory Brewster, IT Director at 39250 Pioneer Blvd, Sandy OR, 97055, on or before 5pm on 10/4/2024. Envelopes should be clearly marked “CITY OF SANDY DOOR ACCESS CONTROL PROPOSAL.” Please provide three hard copies of the proposal and one electronic copy to the email below using the subject line: CITY OF SANDY DOOR ACCESS CONTROL PROPOSAL.

Late submissions will not be accepted. Please send all proposals to Gregory Brewster, IT Director, at: gbrewster@ci.sandy.or.us.

All requests for clarification must be submitted in writing no later than 2pm on 9/27/2024, to Gregory Brewster, IT Director, at: gbrewster@ci.sandy.or.us.

PROJECT OVERVIEW

The City of Sandy is seeking a consultant from a professional firm to review the City’s existing door access systems and provide a recommendation, plan, and contract to implement a unified access system.

• Sandy City Hall – 39250 Pioneer Blvd, Sandy, OR 97055
• Sandy Public Library – 38980 Proctor Blvd, Sandy, OR 97055
• Sandy Police Department – 39850 Pleasant St, Sandy, OR 97055
• Sandy Operations and Transit Center – 16610 Champion Way, Sandy, OR 97055
• Sandy Community Center – 38348 Pioneer Blvd, Sandy, OR 97055

Only three of the five sites currently have door access control, and two of those three sites lack the ability to control their main front doors. All other sites lack key card access entirely. It is expected that the Consultant will provide recommendations for a system that either provides interoperability between the City’s existing door access systems, or a recommendation and proposal of a new system to replace all existing systems.

The City of Sandy expects the firm to have experience in preparing an assessment and providing a recommendation that meets the City of Sandy’s needs. As provided by ORS 279B.060, the firm or consultant is required to meet the highest standard prevalent in the industry in providing the appropriate services.

REVISIONS

The following dates have been extended (revised on 9/16/2024)

• Deadline for Clarifications (Was 9/13/2024, now 9/27/2024 )
• Deadline for Submission of Proposals (Was 9/20/2024, now 10/4/2024)
• Review and Interview (Was 9/27/2024, now 10/25/2024) (Was 10/25/2024, now 11/22/2024)
• Intent to Award Contract (Was 10/1/2024, now 11/8/2024) (Was 11/8/2024, now 12/2/2024)
• Commencement of Services (Was 10/11/2024, now 11/18/2024) (Was 11/18/2024, now 12/9/2024)